Kuwait Fund for Development

Kuwait Emergency Response Fund

Procedures Guide for Submitting Damage

Funding Requests

For Affected Government Entities
Project Approval
Funding Approval
Selection of the Contracting Party
Disbursement and Monitoring

Purpose of Guide

An advisory guide clarifying the procedures for disbursing Kuwait Emergency Response Fund resources, standardizing the steps for submitting requests, clarifying the sequence of project and funding approval, and defining the requirements for selecting the contracted party, contract registration, and disbursement, helping beneficiary entities avoid delays.
Advisory version for government entities  |  Version 1.1 – July 2026

Guide at a Glance

This guide sets out the procedural path a government entity follows to request funding for damage-repair works, from preparing the two official requests through to project closure.

The Basic Funding Rule

The Fund finances repair works for damage to the affected entity's infrastructure, facilities, and assets resulting from the Iranian aggression against the State of Kuwait. The Fund does not finance a general funding plan or a development or modernization program for the beneficiary entity.

What the Fund Finances

Urgent repair works and rapid interventions needed to bring damaged vital facilities back into operation.
Support for the continuity of essential services, including electricity, water, telecommunications, transport, health services, and other priority public facilities.
The resources needed for temporary operational alternatives, technical equipment, and related emergency needs.

An Important Distinction: Project Approval vs. Funding Approval

Council of Ministers approval is a precondition for the Fund to begin considering the request, but it does not constitute automatic approval of funding. The Fund approves funding after review, and within the limits of available financial resources.

The Procedural Path in Brief

 1

Preparing the two requests

|  2

Council of Ministers approval

|  3

Review and funding approval

|  4

Selection of the contracted party

|  5

Contract registration

|  6

Disbursement, monitoring, and closure

Detailed Procedures

1  |  Preparing the Project File and Attaching Two Official Requests

The beneficiary entity prepares a complete project file, accompanied by two separate official requests. The core project details must be identical in both requests and in all attachments.

First Request: Addressed to the Council of Ministers
A request to approve the project within the priority list of government projects proposed for funding through the Kuwait Emergency Response Fund.​​​​​​​

Second Request: Addressed to the Fund
A request to consider funding the damage-repair works, submitted after the Council of Ministers has approved the project.​​​​​​​

Core Attachments to the Request
A description of the project and the damaged site or asset.
A technical report describing the nature of the damage and its current condition.
Evidence linking the damage to the impact of the aggression on the country.
Photographs, drawings, or documents supporting the damage description.
The scope of the repair works for which funding is requested.
A detailed cost estimate and an expected implementation period.
The details of the entity's representative and the person responsible for following up on the request.
Any additional information may be requested depending on each case and its circumstances.

Where Development or Modernization Works Are Involved

Repair works and their costs must be separated from any development or modernization works. The Fund considers only the repair scope directly linked to the damage, from the date of Council of Ministers Resolution No. (587/2026) establishing the Kuwait Emergency Response Fund.

Project and Funding Approval

2  |  Project Approval by the Council of Ministers

The Fund does not begin reviewing a funding request until the project has been approved by the Council of Ministers. The beneficiary entity must provide the Fund with a copy of the approval resolution or letter as soon as it is issued.
Council of Ministers approval permits the project to be included among those the Fund may consider for funding.
The approval does not constitute a financial obligation on the Fund, and does not automatically determine the funding amount.
The details of the approved project must match the request and attachments submitted to the Fund.

3  |  Review of the Request and Funding Approval by the Fund

Once Council of Ministers approval is received, the Fund reviews the request and the technical and financial documents to verify that the works are eligible for funding and that their scope, cost, and duration are clear.
Verifying that the works relate to the repair of damage resulting from the aggression.
Confirming that the information is complete and that no ineligible development or modernization works are included.
Reviewing the cost estimate, the implementation period, and the availability of financial resources.
Requesting any clarifications, documents, or amendments needed before a decision is made.
Outcome of the Review
Approval of funding at the proposed amount and scope of works.
Approval of funding at an adjusted amount or scope of works.
A request to complete specific requirements before a decision is made.
Non-approval of funding.

Selection of the Contracted Party

Definition of the Contracted Party

The party selected by the beneficiary entity, in accordance with its legal and contractual procedures, to carry out the works approved for funding by the Fund.

4  |  Identifying and Selecting the Contracted Party

After receiving official notice of funding approval, the beneficiary entity identifies and selects the contracted party in accordance with its applicable systems, regulations, and legal and contractual procedures.
Possible Selection Methods
Issuing a tender.
Requesting proposals from a shortlist.
Direct award, where permissible under the applicable procedures.
Any other contracting method permitted under the beneficiary entity's systems, regulations, and procedures.
Controls to Observe When Contracting
The beneficiary entity bears responsibility for the soundness of the selection, award, and contracting procedures.
The scope of the contract is limited to the works approved for funding by the Fund.
The contract value, duration, and payment terms must be consistent with the approved funding.
The contracting documents must reflect the funding requirements and mechanism approved by the Fund.
The Fund does not bear the cost of development or modernization works or any unapproved costs.
The Fund must be notified of any material change in scope, value, or implementation period before any additional obligation is incurred.

The Selection Method Is the Beneficiary Entity's Responsibility

The Fund does not impose a specific contracting method; the beneficiary entity follows its own approved legal procedures, bearing in mind that the contracted works will be financed by the Fund.

Registration of the Contracted Party's Contract

5  |  Registering the Contract with the Fund

After completing the selection of the contracted party and concluding the contract, the beneficiary entity registers the contract with the Fund before submitting any disbursement request, so that its consistency with the approved funding scope and amount can be verified.

As a condition for preparing and concluding the disbursement agreement with the beneficiary entity following the award decision, the beneficiary entity must provide evidence that it has obtained the prior approvals of the State Audit Bureau, the Central Agency for Public Tenders, and the Fatwa and Legislation Department, each within its jurisdiction and in accordance with the applicable laws and regulations.

Documents Required for Contract Registration

A certified copy of the signed contract and the award or assignment documents.
The scope of works and bills of quantities or services.
The contract value, duration, and implementation schedule.
The payment schedule and disbursement terms.
The required guarantees or securities, where applicable.
An official letter naming the persons authorized to sign disbursement requests.
Any other technical, legal, or financial documents requested by the Fund.

Condition for Commencing Disbursement Procedures

Disbursement procedures do not begin until the contracted party's contract has been fully registered with the Fund and the required documents and authorizations are in place.
Review of the Contract by the Fund
The Fund reviews the contract to verify its consistency with the approved scope of works, funding amount, duration, payment schedule, and any other conditions attached to the funding decision. Registration of the contract does not constitute approval of any works or amounts exceeding the approved funding.

Disbursement, Monitoring, and Project Closure

6  |  Submitting Disbursement Requests and Monitoring Implementation

The beneficiary entity submits disbursement requests using the Fund's approved forms, after verifying that the works have been completed and the payment is due under the registered contract.
Each disbursement request is accompanied by, according to the nature of the payment:
A detailed statement of the works, goods, or services to be paid.
Approved invoices or payment certificates.
Progress reports and completion or handover certificates.
Bank guarantees or securities relating to advance payments, where applicable.
Any technical, legal, or financial documents supporting the request.
The Beneficiary Entity's Responsibilities During Implementation
Signing disbursement requests by the officially authorized persons.
Supervising the execution of the works and verifying the accuracy of payment certificates and invoices.
Approving the completed works before requesting payment for them.
Monitoring the schedule and submitting progress reports to the Fund.
Notifying the Fund immediately of any stoppage, delay, or material change.

Disbursement Mechanism

Disbursement is made to the contracted party in accordance with the registered contract, within the limits of the approved funding amount, and after completion of the Fund's review and audit procedures.
Project Closure
Upon completion of the works, the beneficiary entity submits a project closure file including the final report, completion or handover certificates, the financial statement, any photographs or documents showing the condition of the site after implementation, and any closing requirements requested by the Fund.

Pre-Submission Checklist

✓
Attach two separate official requests: the first addressed to the Council of Ministers, the second to the Fund.
✓
Ensure the project name, scope, and cost are identical in both requests and all attachments.
✓
Attach evidence of the nature of the damage and its link to the aggression that caused it, following the issuance of the Council of Ministers resolution referred to above.
✓
Separate repair works and their costs from any development or modernization works.
✓
Provide the Fund with confirmation of Council of Ministers approval before the funding review begins.
✓
Do not begin selecting the contracted party until the Fund has approved the funding.
✓
Do not submit disbursement requests before the contracted party's contract is registered and the signing authorizations are complete.
✓
Respond to the Fund's observations and complete the required documents without delay.

Division of Responsibilities

Council of Ministers:
Approving the project within the priority list of government projects proposed for funding through the Kuwait Emergency Response Fund.
The Fund:
Reviewing the funding request, taking the funding decision, determining the approved amount and scope of works, registering the contract, reviewing disbursement requests, and monitoring implementation.
Beneficiary Entity:
Preparing the two requests and the documents, selecting the contracted party in accordance with its procedures, concluding the contract, supervising implementation, approving the documents, and submitting disbursement requests and reports.

Causes of Procedural Delay

Failure to attach one of the two requests, or discrepancies in project details between them.
Unclear damage, or the inclusion of development or modernization works within the repair scope.
Incomplete documents, or delays in responding to the Fund's observations.
Selecting the contracted party before funding approval, or a contract inconsistent with the approved scope.
Submitting disbursement requests that are incomplete or unsigned by the authorized persons.